Property documentation
A digital property binder that is actually organized
Attach photos, receipts, manuals, permits, and notes to the property, system, maintenance record, or map feature they belong to — so the file is where you will look for it.
Digital property binder
Files stay with the thing they describe
A folder of loose PDFs is storage. Documentation is a file you can find at the moment you need it.
Photos on map features
A wide orientation shot and a close detail shot make a mapped point genuinely findable later.
Manuals and model plates
Keep equipment manuals and model or serial photos on the infrastructure record itself.
Receipts and invoices
Attach the invoice and warranty page to the maintenance entry that produced it.
Property documents
Inspection reports, permits, well logs, septic diagrams, and insurance paperwork on the property profile.
Connected records
Infrastructure records support parent-child organization and relationships between connected systems.
Multiple properties
Each property profile keeps its own documents, photos, and cover image, cleanly separated.
How to build it
Build your property binder in one weekend
- 1
Create the property profile
Add the property, a cover photo, and the documents you already have on hand.
- 2
Photograph every model plate
Furnace, water heater, well pump, pressure tank, septic panel, generator. Model and serial numbers are what contractors ask for first.
- 3
Download the manuals you can find
Search the model number, save the PDF, and attach it to the infrastructure record so it is there when the unit fails.
- 4
File paperwork against the right record
Permits and well logs on the system, receipts on the maintenance entry, inspection reports on the property.
- 5
Add to it as work happens
The binder stays current if each service visit ends with one photo and one receipt.
Checklist
Documents worth capturing
- Well log and water test results
- Septic permit and as-built diagram
- Home inspection report
- Appliance and equipment manuals
- Model and serial number photos
- Contractor invoices and warranties
- Permits for improvements
- Insurance policy documents
- Utility account and meter details
- Paint colors, materials, and part numbers
- Before-and-after project photos
- Emergency contact information
Stop losing the paperwork that matters
Mapstead is available for Android open testing on Google Play. The current build is a testing version, not a production release, and tester feedback directly shapes what comes next.
Open testing on Google Play
Mapstead is currently a testing build and is not a production release. Features, workflows, and stored data structures may change during testing.